Skip to main content

MCC Daily Tribune Archive

Class Roster Management 101


Now that the first day of classes is right around the corner, it’s time to brush up on your Class Roster Management skills.  Below are some of the more important topics to assist you in keeping your classes full and your students happy they have a spot in your class.      

“Closed” Course?  A Wait List Refresher

Many high demand courses have electronic wait lists available. When a class reaches maximum enrollment capacity, the course is said to be “closed.”  A student will not be able to register for a “closed” class but will be given an option to be put on a Wait list also referred to as being “waitlisted.”

When a spot opens up in the class, the student will automatically and immediately be notified by email (MCC) to register. The student is given a certain amount of time to respond and register themselves into the class. Please see notification schedule below.  The student changes their status from “Waitlist” to “Web Registered.”

Waitlist Notification Schedule (for full-term classes – other classes follow similar schedule)

·         72 hour waitlist notification period – start of registration through August 25 (8 days prior to first day of classes)

·         24 hour waitlist notification period – August 25 – August 29 (3 days prior to first day of classes)

·         Waitlist process turned off – August 29 (3 days prior to first day of classes, Friday before)

·         Greenslips begin – September 2 (first day of classes)

A student’s real-time waitlist position, notification time and status is listed in the Student Detail Schedule in Self-Service Banner / MyMCC.

For further information regarding the Waitlist process, please visit: <
https://www.monroecc.edu/depts/recreg/waitlist.htm>

“Green slipping”

Once the college’s automatic waitlist process has been discontinued for a “closed” class, a student must request permission from the instructor to be admitted into the class. If

the instructor grants permission, a “greenslip” must be signed by the instructor and chairperson and brought to Registration & Records, Building 6 – 203. 

An electronic greenslip can be emailed to ,
mailto:greenslips@monroecc.edu>.   Please include Student Name, M#, CRN, Class and Semester in the email and “cc” your chairperson. An email can also be sent to our Registrar at eripton@monroecc.edu.

Greenslipping for “closed” classes (i.e. has a waitlist) will be accepted/processed starting the first day of classes and no earlier. The only exception is for SLN (online) courses, which will be processed 3 days prior to the start of classes for preview purposes. 

Instructors are encouraged to add the student to the waitlist so they will be included on their roster until the processing of Greenslips begins.  

Class Roster Schedule

If you’re teaching a fall 2014 class you may have received your first class rosters.  They are sent to your MCC e-mail address.  You can print them at your convenience and use them to collect attendance information for each course you teach.  Class rosters for varied length and late start classes will follow the same distribution schedule based on their class start dates.

You can also view your class rosters in Banner Self-Service.  This is the most up-to-date roster.  The e-mailed version of your roster can be out of date even before you print it since students are constantly changing their schedules.  You should always look to the online roster for the most current listing.

Classes that start September 2 will be emailed to you on the following dates:
        
> August 26 – Includes enrolled and wait listed students (1 week Prior to the 1st Day of Class)
> September 2  – First week of classes (1st Day of Class)
> September 9 – 1 day after the “Last Day to Add a class” without instructor approval (7 Days after class have started)
> September 23 – After the “Last Day to Drop a class” and 1st Day class withdrawal begins  (21 Days after the start of classes)
> November 24 – After the class withdrawal period has ended (After the withdrawal date)

Waitlist Roster Purge

Registration and Records will clean up your class rosters (purge your “LW” or waitlisted students) after the add period has ended.  This means anyone not registered in your class will be dropped from your class roster.  The add period end date is September 8 for full-term classes starting on September 2 (6 days after the class has started). 

For class management purposes, you will be sent a class roster before the “waitlist” purge occurs.  It is recommended you save and/or print this roster in case you want to “greenslip” students. You can also print your most up-to-date roster and waitlist from MyMCC.   

For more information about these processes/procedures, please visit R&R’s website at
https://www.monroecc.edu/go/registration.

Welcome back and Happy Teaching! 

Doug Miller
Registration & Records
08/26/2014