Chart of Accounts – “M” represents the college. “F” represents the MCC Foundation
Index – Tied to a specific department.
Fund – Represents the source of the funds. The fund is five (5) characters in length.
Organization – The organization code identifies the organizational unit that is responsible for the financial activity captures with the code, i.e. English Department, Counseling and Testing Office, and Printing Services.
Location – Identifies the physical whereabouts of financial transactions and college assets.
Grant – Grant Identification number. ONLY required when viewing Grant Inception-to-Date information.
Fund Type – Fund type can be used to query budget information for a specific organization using only one hierarchy source of funds.
Account – The account code classifies revenues and expenditures.
Program - The program code identifies the major purpose of the expenditure. The program has two (2) characters.
Fiscal Year – Represents the college’s fiscal year from September 1, to August 31. Example: “2010” relates to the year starting September 1, 2009 and ending August 31, 2010.
Adopted Budget – Original budget allocation provided at the beginning of the fiscal year. This budget is approved by the Board of Trustees and the County of Monroe.
Budget Adjustment – Any additions or reductions made to the budget since the original allocation. This includes both permanent and temporary adjustments.
Adjusted Budget – This is the Current budget which is the “adopted budget” plus or minus any “budget adjustments” and is a total of all budget transactions.
Temporary Budget – Adjustments done in the current year that are temporary in nature.
Year-to-date – Year-to-date budget activity. Represents actual expenditures posted.
Encumbrances – Generated by purchase orders, and salary encumbrances. Funds committed for future payments.
Reservation – Setting aside of budget generated by a purchase requisition. Requisitions remain in a “Reservation” until converted to a purchase order.
Commitments – Equal to the total budget set-aside for future obligations.
Available Balance – Remaining budget left to spend.
Budget Transfer – This involves a process whereby available dollars are moved within or between departmental budgets.