Frequently Asked Questions


Community  

Who can utilize the Monroe Community College facilities?

The facilities are available for faculty, staff, students and community organizations.

What are the fees associated with renting the facilities?

The fees associated with an event are depending upon the event details and location. There is a rental fee for the facilities: i.e. Theater, Athletic Fields, Conference Rooms, Classrooms, etc. There are fees for parking. There are fees for personnel: i.e. Building Services, Public Safety, Lifeguards, Supervisors, and Instructional Technologies. There are also fees for miscellaneous items like laying the Marley Floor, additional technology and signage.

What is the procedure for reserving the College's facilities?

  • Contact the Campus Events Office by phone, email, or set up an appointment to check on availability and obtain an initial quote.
  • Complete and submit the Campus Events Application - www.monroecc.edu/go/ceapp
  • Pay the 25% non-refundable deposit of rental, which is due upon receipt of the invoice.
  • Submit Certificate of Liability Insurance to the Campus Events Office
  • Pay the balance seven business days prior to your event.

How do I obtain a Certificate of Liability Insurance?

Contact your insurance company for the insurance binder. The binder is required to name Monroe Community College, Monroe Community College Association, Inc., Monroe County, and Monroe Community College Foundation as additionally insured in the amounts of $1 million with a $2 million aggregate.

How do I obtain a Certificate of Liability Insurance?

Contact your insurance company for the insurance binder. The binder is required to name Monroe Community College, Monroe Community College Association, Inc., Monroe County, and Monroe Community College Foundation as additionally insured in the amounts of $1 million with a $2 million aggregate.

Are we allowed to bring in food or use an outside caterer?

Sodexo is the College's official catering service. We are required by contract to use Sodexo for all food service on campus. Our Catering Manager will work with you, the event planner, to make your event successful and the mot cost efficient. You will work directly with the catering staff.

What technology is available?

If your presentation requires technical equipment, we can provide it. Our equipment services include:

  • 25 inch color monitors
  • Large screen video / data projection
  • Video Cassette recorders (VHS)
  • DVD Players
  • Overhead projectors
  • Professional portable sound systems
  • Podium command centers
  • 42 inch plasma displays
  • CD Players
  • Digital Signage
  • Data projector

I can't find an event on your events calendar?

The list of events is managed through College and Community Relations. These are items that internal departments have requested be put on the listing. If you are looking for a specific event please call Campus Events at 292-2010 for assistance in finding the location between the hours of 8:45am and 4:45pm. If it is outside of these hours please call the College at 292-2000.

How do I purchase tickets for an event?

Go to http://www.monroecctickets.com to purchase tickets to Monroe Community College events.

Do I have to pay for parking on evenings and weekends?

The Monroe Community College Parking program is 24 hours 7 days per week. This is a County of Monroe program that Monroe Community College manages.

Can I have signage at my event?

Yes you can have internal and external signage at your event. For internal signage please remove what you put up. Be sure to use blue painters tape so you do not ruin paint or leave sticky residue. For a fee we offer the service of putting up external signs on the blue roadway signage. There are ten of them around the perimeter roadway that list then name of your event, the room location, and the parking lot designated for your guests to park in. We remove the signs and can store them should your event repeat. You are welcome to put up your own pre-approved external signage provided there is no damage to the property.

Who do I contact for emergencies or after 4:45pm when offices close?

For emergencies contact:

  • Gaining access to a meeting room or conference center room - prior to 4:45pm please sign out a key with Campus Events 3-120
  • Gaining access to a classroom or lecture hall or athletic facility - contact Public Safety at 292-2912
  • For assistance with the audio visual technology in the room - dial 292-AVAV (2828) and follow the prompts.

Can I move furniture and set up decorations how I want at the event?

MCC has to follow union guidelines and safety regulations. All set ups need to be completed by MCC employees and decorations and set ups approved by Safety personnel.

Faculty & Staff  

What is the procedure for reserving the College's facilities?

  • Contact the Campus Events Office by phone, e-mail, or set up an appointment to check on availability
  • Complete and submit the Campus Events Application - www.monroecc.edu/go/ceapp

When do I need to submit a Campus Events Application?

An application is always required except when using a classroom, smart classroom, or meeting room and you do not have food, audio visual, set up needs or parking for external guests.

What technology is available?

If your presentation requires technical equipment, we can provide it. Our equipment services include:

  • 25 inch color monitors
  • Large screen video / data projection
  • Video Cassette recorders (VHS)
  • DVD Players
  • Overhead projectors
  • Professional portable sound systems
  • Podium command centers
  • 42 inch plasma displays
  • CD Players
  • Digital Signage
  • Data projector

Who do I contact for Audio Visual Training?

Please call the audio visual hotline 292-2828 and follow the prompts.

Who do I contact for reserving laptops?

The Faculty Innovation Center will reserve laptops for you. They are located at 3-153A.

Who do I contact for a wireless username / passcode.

You can obtain this information yourself. Go to www.monroecc.edu and click on employees. Log in using your MCC username and password. Click on the "Tech" tab. In the box "Technology Links" click on "Guest Account". Change to Faculty / Staff Guest Account and type in the purpose of the event. Hit "Submit Request" and copy the username and password. They are case sensitive.

Who do I contact for catering?

Sodexo is the College's official catering service. We are required by contract to use Sodexo for all food service on campus. Our Catering Manager will work with you, the event planner, to make your event successful and the mot cost efficient. You will work directly with the catering staff.

Who do I contact for approval to post internal signage advertising my event?

The Office of Student Life and Leadership Development oversees signage on campus. Bring your flyers or advertisements to 3-126 and follow their procedures.

Who do I contact when I just need a table and/or chairs?

The Campus Events Office would be able to assist you with a table with two chairs to fifty tables and two hundred chairs. Please contact us at 292-2010 for availability.

How do I add my event to the Events Calendar?

College and Community Relations manage the Events calendar. Items are posted here through checking off the "Events Calendar" option for a Daily Tribune announcement.

Do I have to pay for parking for external guests?

The Monroe Community College Parking program is enforced 24 hours 7 days per week. This is a County of Monroe program that Monroe Community College manages. Please contact the Parking Department at (585)292-2700 for specific pricing for your event.

Who do I contact for emergencies or after 4:45pm when offices close?

For emergencies contact:

  • Gaining access to a meeting room or conference center room - prior to 4:45pm please sign out a key with Campus Events 3-120
  • Gaining access to a classroom or lecture hall or athletic facility - contact Public Safety at 292-2912
  • For assistance with the audio visual technology in the room - dial 292-AVAV (2828) and follow the prompts.

Can I have signage at my event?

Yes you can have internal and external signage at your event. For internal signage please remove what you put up. Be sure to use blue painters tape so you do not ruin paint or leave sticky residue. We offer the service of putting up external signs on the blue roadway signage. There are ten of them around the perimeter roadway that list then name of your event, the room location, and the parking lot designated for your guests to park in. We remove the signs and can store them should your event repeat. You are welcome to put up your own pre-approved external signage provided there is no damage to the property.

Can I move furniture and set up decorations how I want at the event?

MCC has to follow union guidelines and safety regulations. All set ups need to be completed by MCC employees and decorations and set ups approved by Safety personnel.

How can I view the Warshof Calendar?

In Outlook 2010 click on the Folder List Icon and follow the path to the Warshof Calendar. Right click on the Warshof Calendar and left click "Add to Favorites". Now you should be able to click on your Calendar icon and extend the Other Calendars to view the Warshof Calendar.


Warshof Calendar Path

How can I utilize the Conference Center phones?  

Outbound Long Distance Calling from the Campus Center Meeting Rooms: 3-115, 3-116, 3-117, 3-118, 3-119, Monroe A/B, Empire and Forum is no longer available. Long Distance calls can be initiated or received on a departmental phone and then transferred into the meeting room. If you would like additional information on this process, please contact CNS for conference call training or Campus Events for meeting room phone extensions. Local calls and 1-800 numbers are unaffected.

Students  

Do I have to submit paperwork for every event?

All events require an application from clubs and organizations.

Why do I need so many signatures?

You are required to sign the application and this shows us that you read and addressed every section that you needed to. Your Advisor is required to sign verifying that they agree with the information that you filled out, is aware of your event, and will be at your event if supervision is required. A representative from the Office of Student Life and Leadership Development is required to sign your application verifying that they agree with the information that you filled out, they are aware of your event, and approves the club having this event.

What is the importance of the AV set up time?

The AV set up time that you list is the time that an audio visual technician will come to assist you with the technology. It is important to meet the AV technician there at the time you requested as they need to turn the equipment over to a person (ie if you've requested a microphone) so that technology does not disappear. If you are not there during the scheduled time they will wait for ten minutes. If you miss the technician, you are encouraged to call the AV hotline (292-2828) to see if the technician is still available to assist you. Please note that they can not guarantee service after this has happened. If the end time of your event changes it is important to make Campus Events, your Advisor, or the AV hotline aware of these changes and stay with the equipment until an AV technician is available to come pick it up.

How do I meet with someone to put space on hold?

Please come to Campus Events to meet with Courtney Belluccio during her walk in hours, send her an e-mail or set up an appointment with her to put space on hold.

Will there be a charge for me to have my event?

This is assessed when more details for your event are received. You might be charged direct costs if the club is profiting from the event. Please explain in detail for a more specific answer to the Campus Events Office.

Who do I contact for emergencies or after 4:45pm when offices close?

For emergencies contact:

  • Gaining access to a meeting room or conference center room - prior to 4:45pm please sign out a key with Campus Events 3-120
  • Gaining access to a classroom or lecture hall or athletic facility - contact Public Safety at 292-2912
  • For assistance with the audio visual technology in the room - dial 292-AVAV (2828) and follow the prompts.

Can I move furniture and set up decorations how I want at the event?

MCC has to follow union guidelines and safety regulations. All set ups need to be completed by MCC employees and decorations and set ups approved by Safety personnel.

What facilities are available to me?

Please review our Facilities and Services Page

What information should I have prepared when reserving space?

  • Event Name, including name of any speakers
  • Purpose of event
  • Number of estimated attendees
  • Whether or not you plan on having food service, and what type of food (breakfast, buffet)
  • Is the event open to the public
  • Is there a special set up that you would like
  • Audio Visual equipment required.

Am I responsible for cleaning up after my event?

Please ensure that the room is left tidy and clean after your event. Pick up any large debris, do not leave paper trash or food behind.

Can I bring in my own refreshments?

All Food service request need to go through the College's contracted food service company, Sodexo. For clubs and organizations this process begins with obtaining a quote from Sodexo and continues with the Food Request Form in the Office of Student Life and Leadership Development. Please see the Office of Student Life and Leadership Development for more information.

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