PAYROLL HIGHLIGHTS
- Time sheets must be in the Payroll Office by noon on the time sheet due date in order to be processed by the next scheduled date.
- Each individual is responsible for informing the Personnel Office of any changes in address and/or other personal data. Employees are also responsible for notifying the Personnel Office of any change in their status that will affect the validity of their paycheck/direct deposit. The Payroll staff will not be responsible for any change that was not received from Personnel prior to the Payroll processing.
- Each individual who participates in the Payroll Direct Deposit Program is responsible for informing the Personnel Office of any change in their financial institution’s account number or a change in the financial institution itself.
- If your paycheck is lost, a replacement check will not be issued until after bank confirmation of stop payment of the lost check is received. Participation in the Direct Deposit Program ensures against lost paychecks.
Payroll Services
All payments to employees for time worked will be processed upon receipt of the necessary documents from the responsible department head provided there are sufficient funds available.
All bi-weekly scanner time sheets and overtime sheets must be received by the Controller’s office (Building 6, Room 110) by Noon on the Thursday prior to the scheduled pay date unless indicated otherwise on the Payroll Calendar published in these guidelines. A new Payroll Calendar will be forwarded to the College Community every year.
Time sheets must have original signatures of employee and their respective department head. Timekeepers can not approve staff’s time sheets. Only a #2 pencil is to be used for all areas that are scanned.
It is the responsibility of the Department Head to ensure the accuracy of all time sheets, i.e., time off reported for vacation, sick, personal, etc.
All time sheets received after the due date will be processed for the following payroll. It is the responsibility of the Department Head to explain to the employee why a time sheet was submitted after the deadline causing an employee not to be paid as expected.
All faculty time sheets are due on the 15th of the following month.
Direct Deposit
The college offers direct deposit to employees at all major banks, Savings & Loans, credit unions, etc. within New York. Employees must complete the necessary direct deposit authorization and submit it along with a "void" check or "deposit slip" to commence the direct deposit.
There is a one (1) pay period delay (a pre-note) for all new direct deposits. This is necessary to ensure correct bank routing numbers and employee’s account numbers. Therefore, it takes two (2) pay cycles before the Direct Deposit becomes effective. We encourage all eligible employees to take advantage of the direct deposit option. Please note…Student Aides and CWS students are not eligible to participate in this program.
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