How can I apply for a Federal Work-Study (FWS) Student
Aide position?
Visit the Financial
Aid Office and request a FWS application.
When will I receive a time sheet?
Payroll will
send a time sheet to your supervisor as soon
as they have opened an account
for you.
How often do I get paid?
FWS student aides
get paid every other week. You
will recieve your first
paycheck on the next pay period and once Human
Resources and Payroll
have opened up an account for you.
What if I don’t get paid during a pay period?
You
and your supervisor must verify the hours worked and then contact
Human Resources to find out the status of your FWS student aide
account and/or Payroll. It may be possible that the paperwork has not been completely
processed through Human Resources or Payroll due to missing information.
When can I start working? Can I get paid retroactive?
You
can start working immediately after being hired.
Hiring date must be the day of the interview or after. You are not allowed to start working prior to being approved
for FWS. Any student
who starts working prior to being approved for FWS must get paid
through the Department budget. A FWS student aide can be paid retroactive
only
for hours worked after being approved for FWS and hired and/or if
he/she missed a paycheck.
How many hours can a FWS student aide work per week?
FWS
student aides are allowed to work 20 hours per week during
the school year and 35 hours per week during
vacations. Human Resources
Department established this policy.
Can
a FWS student aide work through the summer?
Can leftover funds be used for the Summer?
A FWS student aide can work through the summer as long as
he/she has been approved for FWS effective July 1 of the new
school year.Leftover
fund from the prior school year cannot
be
used after June 30.
When does the FWS assignment start and when does it end?
The
FWS assignment may start effective July 1 of the new academic year
and continues through June 30.
However, effective hiring dates vary from department to department.
Can I receive an increment on my hourly wage?
How can my hourly
wage be increased?
There
is a probationary period of six months. Once
you have successfully completed the probationary period, you can receive
an increment. To increase
hourly wages, requests must
come from your supervisor in writing to the FWS Coordinator in
the Financial Aid Office. The
FWS Coordinator will approve the request and forward the information
to Human Resources.
How do I know if I am eligible for FWS?
As
a student, you will not be able to anticipate as to whether or not
you are eligible for FWS. However,
to be eligible for a FWS job, a student must meet all eligibility
requirements set by the Financial Aid Office.
In addition, students must have financial need; that is, his
or her cost of attendance (COA) must be greater than his or her Expected
Family Contribution (EFC). If
you are interested in a FWS position simply return your FWS application
to the Federal Work-Study Coordinator.
The FWS Coordinator will calculate whether or not you are eligible
for FWS and will inform you of what you need to do next.
How would it affect a FWS student aide if he/she works for two
different departments under the FWS
Program?
It
is acceptable for a student to work in two different departments
as long as both supervisors agree upon and are monitoring student
hours worked. Student
hours worked cannot exceed 20 hours a week while school is in session
except during school breaks. During school breaks, students can work up to 35 hours a week. Only one department
will receive a FWS Hiring Form and a time sheet. . It is the supervisors’ responsibility to inform one another
of the hours that the FWS student aide has worked in order not to
exceed the limit.
How would it affect a FWS student aide if he/she works and gets
paid from two different departments under
the FWS budget
and the other one under the Department Budget?
It
is acceptable for a student to be paid and accommodated in two different
departments as long as both supervisors agree upon and are monitoring
student hours worked. Student hours worked from both departments
cannot exceed 20 hours a week while school is in session except
during school breaks. During
school breaks, students can work up to 35 hours a week. In this case, both departments will receive separate time sheets
and only one department will receive a FWS Hiring Form. It is the supervisors’ responsibility to inform one another
of the hours that the FWS student aide has worked in order not to
exceed the limit.
Am I responsible for keeping a record of hours worked and money
used?
It is the supervisor and the FWS student aide’s responsibility
to keep record of the hours worked and how much money you have used.
If at any time you or your supervisor do not know how much
money is left, ask your supervisor to please contact Payroll to request
such information.
What if I exceed my awarded amount? Will my department budget
get charged? Will I get paid?
If
a FWS student aide exceeds his/her awarded amount, payroll will bill
the department budget. The
department budget will get charged for any hours worked in excess
and the FWS student aid must get paid.
Under the Higher Education Amendments of 1998, a FWS student aide
must get paid for all hours worked (Fair Labor Standards Act of 1938).
What if a FWS
student aide wants to transfer to a different department?
In
the event that a student would like to transfer to a different department,
the current supervisor must complete a FWS Termination Form through
the Financial Aid Office. The
new supervisor must complete and return a new FWS Hiring Form to the
Financial Aid Office promptly.
To request such forms, please submit in writing your request
to the FWS Coordinator in the Financial Aid Office.
How can my assignment be switched from the FWS Program to the department budget if I have already
exhausted my FWS eligibility?
First,
you must be terminated from the FWS Program by completing a FWS Termination
Form. Once you have been
terminated, your supervisor
must contact Human Resources to make arrangements to switch you to
the department budget.
