Thank you for choosing to live with us in the Alice Holloway Young Commons residence hall complex! We are happy that you are here with us at MCC, and we sincerely hope that you enjoy your experience both inside and outside the classroom.
Important things to know
Policy Manual: Consider this your guide to the residence halls. It is located within your student planner (received during check in), and is also available by clicking HERE. We adhere to the policies in the manual and encourage you to read and know the policies as well, as you could be held accountable for them at some point during your stay. Not reading or knowing policy is not an acceptable excuse for violations of policy or the housing agreement. Be wise! Read up!
Full Time Status: is required for all of our students living in the residence halls. You must maintain a workload of at least 12 credit hours (TRS credit hours count toward this). Students who fall below 12 credit hours for any reason at any time may be removed from housing. If you believe you are in jeopardy, please contact the Housing and Residence Life Office. Please note: if you are not doing well in or are failing to attend a class, a professor can drop you without your consent.
Recycling: please do it! The trash rooms are labeled and painted for recyclables vs. garbage. We provide recycling containers in your room. Use them - help us do our part to cut down on waste.
Safety/Security: Our top priority is safety in the halls. If, at any time, you do not feel safe, need to report an emergency, want to request an escort,or want to report disruptive activities in the halls, please contact our Public Safety Office at 585-292-2911 (emergency) or 2912 (non emergency). This is a 24/7 service.
We have alsoplaced individuals and equipment in the residence halls to assist with maintaining your safety:
Room Changes: Are available beginning 2 weeks after the start of the semester, until three weeks prior to the end of the semester. If you would prefer a different suite or room style or if you are having difficulty with your suitemates, feel free to requst a room change. For Spring 2014, room change requests are accepted only in the Housing and Residence Life Office. Beginning in Fall 2015, room change requests will be available online via the housing portal (where you completed the application process).
Students who find themselves in violation of college or residence hall policy will participate in the student conduct process. The student conduct process is meant to be a deterrant to deliberate violations of policy as well as an educational tool in the event that a student makes a poor decision. Community living requires standards of conduct, cooperation, negotiation, and respect for all community members, including students and staff. Through the process, we attempt to connect students to helpful campus resources, opportunities for them to learn/restore balance to the community for the harm their decisions may have caused, and teach lessons about personal accountability.
The student conduct process in an educational system is not a legal process. Lawyers may not be present for conduct hearings, we do not use language such as "guilty" or "not guilty", nor do we use the same standard of proof that is required for government court systems. Students do have the right to due process (notification of charges, a fair hearing, the ability to appeal).
In the Housing and Residence Life Office, there are three types of hearing officers:
Resident Directors who adjudicate all but the most serious of residence hall incidents. RDs are empowered to determine responsibility and assign sanctions.
Office of Housing and Residence Life. The Director or Assistant Director for Housing and Residence Life hear appeals of Resident Director decisions and adjudicate incidents in which high level sanctions (like residence hall removal) may be imposed.
Office of the Vice President for Student Services:The Office of the Vice President for Student Services adjudicates the most serious of residence hall incidents, where college conduct regulations are also violated. This office may impose residence hall and college sanctions simultaneously.
When a conduct officer receives a notice of a possible violation of policy, they will review the report and schedule to meet with the referred student(s) for a student conduct hearing to discuss the incident. All correspondence regarding the conduct process will be sent to a students MCC student email address, and students are responsible for checking this email and responding appropriately.
At this meeting, the student can expect to be provided with a description of the incident and the alleged violations. The students will be given the opportunity to hear the allegations and give their description of what happened. During this meeting the student is expected to be honest and encouraged to ask questions. The hearing officer may dismiss allegations based on insufficient evidence, refer the student to another office, find the student "responsible" or "not responsible" based on the evidence.
If a student fails to attend a student conduct hearing, the hearing may take place in the student's absence. The student is responsible for completing any and all assigned sanctions, but does maintain the right to appeal the decision of the conduct officer to the appropriate next level office within 48 hours of receiving the decision letter.
Possible sanctions (meeting outcomes) are listed in the policy manual.
Students may appeal the decision of any conduct officer to the next level. Appeals of Resident Director decisions would be submitted to the Housing and Residence Life Office. Appeals of an officer in the Housing and Residence Life Office can be submitted to the Office for review by another individual in the Housing and Residence Life Office. Appeals of a Student Services hearing would go to the Student Services Office to be reviewed by the President.
To submit an appeal, a student would submit a letter that clearly identifies the basis for appeal within 24-48 hours of receiving the conduct decision letter. Please note that an appeal may be rejected if the student bases the appeal on simply disagreeing with the outcome. Acceptable reasons for an appeal are:
1. New evidence. Information relevant to the incident is brought forth that may influence the outcome of the decision.
2. Violation of due process: Not being informed of alleged violatoins, provided the opportunity to discuss the incidnet, and given the right to appeal.
3. Improper sanction: Acceptance of responsibility with the request for consideration of alternate sanctions.
Upon receipt of an appeal, the appellate may:
1. Reject the appeal (no grounds)
2. Recommend a modified sanction
3. Uphold the original decision and sanction
The student may or may not be invited to an appeal hearing if additioanl information is needed. The student will receive written notification of the appeal decision. Appeal decisions are final and binding - you may not appeal an appeal.