MCC encourages all interested faculty and staff to develop web pages for inclusion on the MCC web site. Web-savvy users may develop their own sites, or MCC staff are available to design and upload web pages. Either way, all staff are asked to review the following information before embarking on their web site designs:

• Overview
  • Web Development Manager
  • Web Development Team
• Web Site Personnel
• What We Can Do For You
  • Training
  • Before Creating A Web Site
  • How to Submit Graphics and Documents
• Accessing the Work In Progress (WIP) Server
• Web Site Policies
• Web Page Requirements Checklist

All sites must comply with MCC's web policies and requirements. The checklist will aid in site development and help ensure site requirements are met.

The Web Development Manager. The Web Development Manager is the official liaison to the College community concerning the publication of pages on MCC’s Website. The Web Development Manager acts as systems administrator for the MCC Web site, is responsible for site and systems documentation, and coordinates Web-based applications development.

The Web Development Team. The Web Development team is responsible for implementing MCC Web-based projects. The team is chaired by the Web Development Manager and consists of the Web Specialists and a Web Technician. The Web Development team sets guidelines for consistency of the interface design for the Website and is responsible for site maintenance and design implementation. Additionally, a Web Editor is appointed by the Director of Public Affairs to review web content to assure accuracy and proper representation of MCC throughout the website. The Development Team assures that the graphic design these pages are a professional and accurate reflection of MCC’s image.

MCC Web Site Personnel, Computing Services

What We Can Do for You…

Web Site Design

Department Web Sites
Department sites are built by the MCC web team using HTML (hypertext markup language) and other developmental tools. The computing team is working to have a web presence for every department at MCC, incorporating the updated style developed over the past few years. (For examples, please see Student Services, Criminal Justice, or Athletics.) The home page of each department web site is accompanied by a photo montage, which contains photos relevant to that department. We encourage departments to submit photos to make their sites "come alive" for visitors! (please note: photos of students or non-MCC staff need to have a signed publicity release form.)

New sites are being designed in the new style, and older sites are being re-designed to incorporate this style. We encourage departments to contact us regarding updates, new photos, etc. Current content keeps viewers coming back!

Faculty Web Sites
Faculty sites are now being built using a web-based program called "Manila." The primary advantage of using Manila is that now, faculty members can access and edit their sites from anywhere through a web browser, and see those revisions go live immediately.

Faculty interested in building their own sites in Manila can sign up for training classes (see below). If you want a site but don't want to build it or update it yourself, please contact us; we're happy to build a site for you!

What Should Be In Your Web Site?
Department sites should, at a minimum, contain the following information:

• Department Location
• Faculty and Staff links
• Course Descriptions
• Program Descriptions, if applicable
• Contact Information

Faculty sites are at their owner's disposal. Generally, most faculty sites contain:

• Contact info
• Office Hours
• Office Location
• Course info
• Syllabi

Some faculty also have included example projects, links related to the course material, and PowerPoint presentations. Current faculty sites can be found under "Faculty Web Pages" in the "A-Z Index" of the MCC site.

How to Submit Graphics for Web Publication
Graphics may include photos, clip art, charts, drawings, etc. You may provide graphics to us electronically via email or disk.  You may also supply us with photos or artwork to be scanned (items must be 8 ½" by 11" or smaller).  We can crop and compress graphics as needed to fit within the site format and to allow for fast download times over the web. 

Please note: if you are loading photos onto your Manila site, be sure to compress them before uploading them. Photos generally should be no larger than 50 KB, though no more than 20 KB is preferred, with a pixel width that will not push page content past the horizontal boundaries of the screen. (Several free photo editors, such as Paint.net Picasa, VicMan's Photo Editor and GIMP, are available on the web.)

How to Submit Documents for Web Publication
Documents will be presented on the web either as HTML web pages, or as Adobe .pdf (portable document format) files. Please provide content for your pages in electronic format, either by emailing them or transferring them through the M drive shared directory. We do not offer keyboarding or transcription services.

For documents that will become html pages: Documents may be provided as MS Word, RTF or any other text-based file. Highly formatted Word doc files (i.e. with tabs, columns or tables) are not easily converted to html. Documents that need to maintain very specific formatting, that does not translate easily to web presentation formatting, may be saved and presented as PDF documents.

For documents to be presented as .pdf downloads: Send the document to us either as a Word or text-based file, or as a .pdf file. If you want to present a .pdf but are unable to convert it yourself, please send us the Word file and we will convert it for you. (Free .pdf converters such as PDF Creator, PrimoPDF, and PDF995 are available on the web.)

Technical training Track N: World Wide Web page Development with Manila, in the ETS technical training schedule is a series of three 2-hour classes that run every month. You can access the schedule and register for the classes online. If your schedule does not allow time for the scheduled classes, individual niche training sessions can be arranged. Contact Carol Burritt.

All new faculty and department sites are reviewed by the Web Oversight Team. When you feel your pages are complete, we will begin the review of your pages to ensure that they adhere to MCC's policies and page requirements. This usually takes from one - four days or so, depending on the complexity of the site.

After the review is completed, your pages will be published on the MCC Web site. Following this, you will be responsible for all subsequent changes and updates to your pages.

Accessing the Work In Progress Directory

All institutional HTML pages on MCC's web site are created in the Work In Progress (WIP) directory of the web server. Finished pages are then "moved live" to the public server.

Some departments have staff who may be developing and revising department pages themselves. Below are directions to access the WIP) server:

You will need to create a new mapped network drive to access your portion of the MCC website. To do this:

1. On your desktop, right click on Network Neighborhood, or My Network Places and choose Map Network Drive.
2. In the drop down Drive field, choose any drive letter that appears without a designated connection.
3. In the folder field type \\mcc-b161, choose the Browse button and scroll down the list to the highlighted icon.
4. Click on the + to expand the mcc-b161 list and scroll down to your department or user folder, select it and click OK.
5. When your folder name displays in the Folder field of the previous window (Example: \\mcc-b161\ets), select Finish

Your WIP folder can now be seen through “My Computer” as a network hard drive.

Mac Users: Contact the Webmaster at webmaster@monroecc.edu to get the correct procedure for your Mac OS.

Monroe Community College Web Site Policies

• Official College pages currently must be stored on the MCC Web site server. This insures that College pages are effectively and efficiently backed up, included in global fixes of broken links and other global changes, and accessed when determining statistics for MCC Web site activity, such as number of requests per page.

• The College has the right to remove any materials on the Web that do not adhere to MCC policies. In particular, this includes policies regarding reproduction of copyrighted materials, computer usage, privacy, accessibility, etc.

• If pages are misrepresentative, outdated, contain broken links, or do not conform to MCC Web policies or page requirements, the Webmaster will notify the submitter. If the submitter fails to submit critical content updates or fails to request removal of the files within 2 days after notification, the Webmaster may make the changes or may remove those files from the public Web site.

• Submitters may not delete or modify files located in shared Web directories unless they are the file creators or have obtained the express permission of the file creator to delete these files.

• Use of any MCC logotype or image not received through the Webmaster must be approved by the Public Affairs office.

• The College has the right to remove any inappropriate pages. Inappropriate pages include those with sexist, racist, defamatory, abusive, and/or harassing materials, or do not comply with mandated accessibility guidelines. If an individual wishes to contest the judgment of the Webmaster or a policy that the Webmaster is enforcing, he or she should raise the issue in writing with the Oversight Committee chairs. The issue will then be reviewed by the MCC Web Oversight Committee.

• Do not include another individual's personal data. On College pages, obtain your colleagues' prior permission before including contact information (i.e. College phone and fax numbers, e-mail addresses, etc.)

• Pages with department information must have the portions which contain that information approved by the appropriate department head. Student pages created as part of a class project must be submitted through the faculty member. Other pages created by students must be facilitated through a sponsoring department or club advisor.

• Institutional pages should not duplicate the following master information: Course Descriptions, Master (Class) Schedule, Programs of Study, Academic Calendar, or College Directory information. This master information should be displayed from the appropriate database source, either through links or includes.

• Page submitters who wish to request corrections of the MCC master information must do so through the MCC departments responsible for the information. These departments are:

• A page will not be published unless it has passed the Web Page Requirements Checklist, below..

• No ‘‘Under Construction’’ pages will be displayed on institutional web sites.
• To satisfy one important aspect of web accessibility compliance, all image links must include an ‘‘alt = imagedescription’’ in the tag 
  (e.g., <img src="images/deptlogo.gif" width = "475" height = "401" alt = ’’Department Logo’’>.
• All graphics used must be accompanied by the HTML "Width" and "Height" parameters to optimize performance of page downloads. The width and height tags should not be used to resize images.
• All graphics must be saved in GIF format or JPG format for Photographic images.
• HTML pages should not exceed 50K in size.
• The main page file (i.e., Home page) of a institutional site must be called "index.htm".
• MCC-related URL links must be relative (e.g., < a href = "depts/ets/index.htm" >) rather than absolute (e.g., < a href = "///file/mcc-b161/depts/ets/index.htm" >).
• A list of keywords and corresponding links to be added to the A-Z Index of topics page should be mailed to the Webmaster at "webmaster@monroecc.edu.’’
• A listing of potential links from the College's Master pages to information contained in the submitted page(s) should be mailed to the Webmaster at "webmaster@monroecc.edu.’’
• All College pages and references to pages found within the MCC Web site must end with a ".htm" extension (Note: Do not use an .html extension).
• Academic and Administrative Department pages must include a link in the navigational menu bar to a Department Faculty/Staff Listing page.
• Academic Department pages must include a link in the navigational menu bar to the Course Descriptions page specific to that academic department.
• Academic Department pages must include a link in the navigational menu bar to the Academic Program page specific to that academic department.
• Institutional department web pages will use a standard MCC style sheet for design control.
• Optimize pages for viewing at as many screen resolutions as possible (640 x 480, 800 x 600, etc.).
• Optimize pages to display properly on all popular browsers, and download quickly over broadband and dial up connections.
• Files which are stored on the Web servers for downloading (PDF, MS Word, PowerPoint, Excel, etc.) should not exceed one Mb in size. The Web Development Manager will remove any file that may interfere with the efficient operation of the Web servers. Contact the Web development team for assistance preparing files for Web delivery.

1. Fonts

• Text should be readable (sans serif fonts at size 2—that is, 12 pt.—are recommended for body text).
• Font color should be selected from the 216-color (browser-safe) palette.
• Font color should contrast page color for maximum visibility (black text on a white background is recommended).

2. Page color

• Select page color from the 216-color (browser-safe) palette.
• Background and text should contrast for maximum visibility.

3. Background images and other graphics

• Use noninterfering background images.
• Keep graphics as small as possible to reduce download time.
• Graphics should not exceed 50KB (optimally, graphics should be less than 10KB).
• Include "height=" and "width=" tags to reduce download time.

4. Content

• Post relevant and up-to-date content.
• Convey text in short, scannable paragraphs.
• Avoid long, text-heavy pages.
• Incorporate white space into pages.

5. Site architecture

• Name home pages "index.htm"
• Do not use spaces in file names. Instead, use hyphens or underscores if necessary for file names with two or more words (www.monroecc.edu/depts/computing/web_policies.htm, not www.monroecc.edu/depts/computing/Web Policies.htm).
• Using the "title" tag, give each page a descriptive title.
• Optimize pages for viewing on as many screen resolutions as possible (640 x 480, 800 x 600, etc.).