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SAP - Satisfactory Academic Progress


Monroe Community College expects students to remain in good academic standing. MCC reviews satisfactory academic progress (SAP) by term (fall, spring*, summer). *Spring evaluation includes intersession courses

Students are expected to earn a GPA of 2.0 or higher and maintain progress towards degree completion. Cumulative GPA is defined as the average of a student’s course history at MCC and only includes credit-bearing course work. When reviewing academic progress for SAP, however, remedial and repeated courses are included. A student who falls below satisfactory academic progress standards and/or does not complete the required percentage of courses for the term, will be placed on Academic Warning. Persistent SAP concerns will result in students being placed on Academic Restriction. Students who appeal may be placed on Academic Probation. To access the SAP Appeal form, click here.

*You can find SAP Frequently Asked Questions (FAQs) at the bottom of this webpage.

Satisfactory Academic Progress

Monroe Community College’s Satisfactory Academic Progress (SAP) policy stipulates that
· Students must have a minimum cumulative SAP GPA of 2.0, including remedial and repeated courses
· Students credit completion must equal 67% of credit-bearing courses in the current term
· Students must complete their educational program in no longer than 150% of the published length of the educational program

Evaluation of Academic Standing

The College calculates academic standing at the end of fall, spring, and summer terms based upon the student’s progress towards degree completion:
· Completed credits include grades of A, B, C, and D (+/-),
· Attempted credits include, but are not limited to, developmental credits, ESOL credits, and all credit-bearing courses
· All courses, including repeats and grades of F, count as attempted (except drops).
· Incomplete Grades (I) and Withdrawals (W, WI) will count as attempted hours, but will not count as successful completions
· Repeated courses count as earned only once

A student placed on Academic Warning, Probation, or Restriction at the end of the semester will be notified via MCC email by the Registration and Records Office.

Academic Warning

When students fail to meet SAP, they are placed on Academic Warning for a period of one semester. Students placed on Academic Warning have a registration hold placed on their account, are placed on an academic warning list, and are required to receive academic advisement prior to registering for the next semester. Academic support is documented on an academic improvement plan completed by an advisor. It is to students’ advantage to repeat a course(s) in which they received a "D" or "F" in order to raise their cumulative GPA. Graduation at MCC is based on an overall 2.0 GPA of MCC credits.

After the warning semester, the warning status is removed if students successfully meet SAP. If students fail to meet SAP after the warning period, they will be placed on Academic Restriction.


Academic Restriction

Students who have been placed on Academic Restriction have two options for continuing their studies at Monroe Community College:

    1. Students may "Appeal" to the Academic Appeals Committee for consideration to continue their studies without any registration restrictions. Appeals can only be made based on extraordinary circumstances that occurred during the term(s) in which the student failed to meet SAP requirements. The appeal must be submitted in writing on the appropriate form and must indicate to the committee the reason(s) for unsatisfactory achievement during the past semester, how those circumstances are now resolved, and plans for improvement. A minimum of one representative from Academic Services will be on the committee. Students will be notified via MCC email of the committee's decision. If the appeal is approved, students will be moved to Academic Probation and allowed to continue their studies without any restrictions and with eligibility for federal financial aid.
      2. Students who choose not to appeal or the appeal is denied will remain on Academic Restriction; after a certain date, will be de-scheduled and notified via MCC email. Students are then required to seek advisement to continue their studies with a maximum of eight credits). Students must seek assistance from their academic advisor or a counselor in planning their course of study in order to register for the next semester. Students will be given an academic plan to support moving towards satisfactory academic progress. It is to students’ advantage to repeat a course(s) in which they received a "D" or "F" in order to raise the cumulative GPA. Graduation at MCC is based on an overall 2.0 GPA of MCC credits. Students on Academic Restriction are not eligible to receive financial aid through the Federal Student Aid programs.
      Academic Probation

      Students who have their appeals approved will be placed on Academic Probation and allowed to continue their studies with possible credit restrictions, as determined by the Appeals Committee. They will be required to seek advisement to create an academic plan to move towards SAP. They will be eligible to receive financial aid through the Federal Financial Aid programs. The student’s academic progress will be reviewed to evaluate if the student is in good academic standing. If the student does not meet SAP, the probation status will be extended for another semester if they meet the following criteria:
      • Complete successfully 100% of the credits attempted for the semester, and
      • Earn a minimum GPA of 2.0 during that semester.

      If the student fails to meet the requirements after the probation period on appeal, the student will be placed on Academic Restriction.

      Maintaining Satisfactory Academic Progress

      Students who have been placed on Academic Restriction and have not had an appeal approved will remain in that status until they make up their academic deficiencies to regain good academic standing. As part of the intervention plan, students may be dismissed from the College for a specific period of time. Students can regain good academic standing by successfully completing additional credits at their own expense for as many terms as needed for the student to rehabilitate their academic record, Students who accrue additional credits for the intent to regain good academic standing, will still be evaluated for pace in the educational program. Students who regain good academic standing will also regain their eligibility to receive financial aid through the Federal Aid Programs.*

      *Academic eligibility for NYS Financial Aid Programs is determined by New York State regulations. Regaining good academic standing for MCC may not automatically reestablish academic eligibility for NYS Financial Aid Programs.

      *FAQs

      What is Satisfactory Academic Progress?
      Monroe Community College expects students to remain in good academic standing which means that students must make satisfactory academic progress (SAP) towards completing their degree. MCC reviews satisfactory academic progress by term (fall, spring, summer).

      Specifically:

      • Students must have a minimum cumulative SAP GPA of 2.0, including remedial and repeated courses
      • Students’ credit completion must equal 67% of attempted credits in the current term, including withdrawals. (This means that students need to successfully pass with a D- or better at least 2/3 of their courses in the evaluated term.)
      • Students must complete their educational program in no longer than 150% of the published length of the educational program (An example of going over 150% would be attempting 90 credits for a 60 credit program.)
      A student who falls below satisfactory academic progress standards will be placed on Academic Warning. If a student on Academic Warning fails to meet expectations, it will result in the student being placed on Academic Restriction. Students who successfully appeal may be placed on Academic Probation.

      Why did I receive a SAP letter?
      The College calculates academic standing at the end of fall, spring, and summer terms based upon the student’s progress towards degree completion:
      • Completed credits include grades of A, B, C, and D (+/-)
      • Attempted credits include, but are not limited to, developmental credits, ESOL credits, and all credit-bearing courses
      • All courses, including repeats and grades of F, count as attempted (except drops).
      • Incomplete Grades (I) and Withdrawals (W, WI) will count as attempted hours but will not count as successful completions
      • Repeated courses count as earned only once
      A student's progress is indicated in the letter he or she receives. A student placed on Academic Warning or Restriction at the end of the semester will be notified via MCC email by the Office of the Provost.

      My semester GPA was above a 2.0, so why did I get put on Academic Warning?
      SAP looks at your cumulative GPA, not your semester GPA.


      What does 67% of credit bearing courses mean?
      In order to meet this standard for SAP, you must have successfully completed 2/3 of the courses you registered for, excluding developmental courses. Any course that does not carry college credit will not count toward this rate of completion.

      How do Developmental Courses work in SAP?
      Courses that carry imputed, but not college credits like TRS or ESOL, count in your cumulative GPA. However, they do not count in the 67% completion. This means if you have a cumulative GPA of 2.5, but in one semester you are taking three developmental courses and one course with college credit, and you withdrew from the credit bearing course, then you would not have met the 67% requirement.

      What about Withdrawals
      A grade of W (withdrawn) does not count in your cumulative GPA, but it does count as an attempted credit in determining if you were successful in 67% or more of your courses. Note that withdrawing from a course can be the right option even if it places you on Academic Warning. You just need to be aware that withdrawing from courses in multiple semesters can lead to being placed on Academic Restriction.

      What does the 150% rule mean?
      This means that if the published length of your program is 60 credits, then you need to complete it in 90 credits.

      What does SAP have to do with financial aid?
      Students who have been placed on Academic Warning are allowed to continue as full time students; however, failure to improve SAP will result in being placed on Academic Restriction which will impact financial aid. Students who are placed on Academic Restriction are restricted from full time study, are not eligible for financial aid, and are limited to eight (8) credits maximum while on academic restriction.

      What is Academic Warning?
      When students fail to meet SAP, they are placed on Academic Warning for a period of one semester. Students placed on Academic Warning have a registration hold placed on their account for the future semester, are placed on an academic warning list, are required to complete a SAP course in Blackboard, and are required to complete an Academic Improvement Plan prior to registering for the next semester. After the warning semester, the warning status is removed if students successfully meet SAP. If students fail to meet SAP after the warning period, they will be placed on Academic Restriction

      What is Academic Restriction?
      If students fail to meet SAP after the warning period, they will be placed on Academic Restriction.
      Students on Academic Restriction will be limited to 8 credits, will not be eligible for financial aid, and will need to submit an appeal in order to be considered for full time study and/or financial aid.

      How do I get off of the Academic Restriction List?
      Students who have been placed on Academic Restriction have two options for continuing their studies at Monroe Community College:

        1. Students may "Appeal" to the Academic Appeals Committee for consideration to continue their studies without any registration restrictions. Appeals can only be made based on extraordinary circumstances that occurred during the term(s) in which the student failed to meet SAP requirements. If the appeal is approved, students will be moved to Academic Probation and allowed to continue their studies without any restrictions and with eligibility for federal financial aid.

        2. Students who choose not to appeal or the appeal is denied will remain on Academic Restriction and, after a certain date, will be de-scheduled and notified via MCC email. Students are then required to seek advisement and develop an Academic Plan to continue their studies with a maximum of eight credits. Students must seek assistance from their academic advisor or a counselor in planning their course of study in order to register for the next semester. Students will be given an academic plan to support moving towards satisfactory academic progress. Students on Academic Restriction are not eligible to receive financial aid through the Federal Student Aid programs.


      How do I appeal Academic Restriction?
      A SAP appeal must be submitted for review to determine if you can regain eligibility for aid. The online form is found here. You must include the following items in order for your appeal to be considered as complete:
      • The reason(s) for unsatisfactory achievement during the past semester,
      • How those circumstances are now resolved, and
      • Plans for improvement.
      What is Academic Probation?
      Students who successfully appeal Academic Restriction are placed on Academic Probation. They are required to meet with an advisor prior to registration and to create an academic improvement plan for progress. If the student fails to meet the requirements of SAP after the probation period on appeal, the student will be placed on Academic Restriction again.

      I don’t get financial aid, does SAP still apply to me?
      Yes. All students are assessed for SAP each term. If you are not doing well, we want to be able to provide you with the resources you need to be successful.

      Where can I go for more information?
      If you have further questions, you can send see your advisor, send an email to sap@monroecc.edu or call the SAP question line at (585)292-2980.