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MCC Daily Tribune

Reminder: Summer Hours Begin This Friday, May 26, 2023

Consistent with summers 2021 and 2022, the College wishes to provide an option for MCC employees to rest and recharge by shifting the College's operating hours on Fridays to 8:45 a.m. to 1:00 p.m., beginning the Friday after commencement (May 26) and ending the last Thursday in July (July 27).  This is because the Payroll workweek is Friday thru Thursday, not Monday thru Friday.  As in past years, this is voluntary, not mandatory. 

  1. Supervisor Approval: Employees who wish to shift their regular schedule to the summer hours schedule must work out an approved schedule with their department head to work additional hours during the week, enabling them to leave at 1:00 p.m. on Fridays.
  2. Employees Not Participating in Summer Hours: Employees who do not wish to participate in the summer hours schedule, or whose specific job duties or departmental responsibilities prevent them from doing so will continue to work their regular schedule.  
  3. College Holidays: Three (3) College holidays fall during the summer hours period.  Monday, May 29, the College is closed in observance of Memorial Day.  Monday, June 19, the College is closed in observance of Juneteenth.  During these weeks, employees participating in the summer hours schedule must work the additional hours Tuesday thru Thursday, in order to leave at 1:00 p.m. on Friday. Tuesday, July 4, the College is closed in observance of Independence Day.  During that weeks, employees must work the additional hours Monday, Wednesday, and Thursday, in order to leave at 1:00 p.m. on Friday.
  4. Flexible Work Policy/Procedure Update: The summer hours schedule does not prevent supervisors and employees from discussing potential schedule adjustments in alignment with existing contractual language and consultation with the respective Vice President who oversees the department, so long as any proposed adjustments do not disrupt departmental operations or negatively impact student access to information and resources necessary for their success.  The proposed Flexible Work Policy and Procedure are scheduled for a first read by the MCC Board of Trustees at the end of this month.  
  5. Communication to Vice President: Department heads are asked to communicate with their respective VP about which employees in their area are participating in summer hours no later than Friday, May 26.

FAQs and Responses:

  1. If everyone in my department wants to participate in summer hours, do we have to identify one person to stay until 4:45 p.m. every Friday?  No.  All department employees may adjust their schedules to allow them to leave at 1:00 p.m. on Fridays since the College's public-facing operating hours end at 1:00 p.m.
  2. What if I'm the only one in my department who wants to participate in summer hours?  Work out an approved schedule with your department head that allows you to work additional hours during the week so that you can leave at 1:00 p.m. on Fridays.  Your colleagues who are not participating in summer hours will continue to work their regular schedules, i.e., they will not work additional hours during the week and they will leave at their regular time on Fridays.
  3. I'd like to opt in to summer hours.  What if I use accrued time (Sick, Personal, or Vacation) on a Friday during Summer Hours.  Do I still have to use 7 hours if I work a 35-hour week?  8 hours if I work a 40-hour week?  No.  You only need to use the number of hours that you are scheduled to work under your summer hours schedule for Fridays.
  4. I'm one of only a couple people in my department who are working our normal schedule and not opting into the summer hours schedule.  What are we supposed to do on Friday afternoons?  Work with your supervisor to identify potential projects or assignments within your department and job title that you may complete on Friday afternoons after 1:00 p.m. when public-facing operations and services cease.
  5. How will determinations about summer hours, telecommuting, and vacation requests be made? All requests must be evaluated through the lens of whether approval will result in disruption to departmental operations or negatively impact student access to information and resources necessary for their success.  In addition, one's individual job duties and specific departmental functions must be considered. Supervisors will consider employee requests in the following order to ensure appropriate staffing levels during the summer months: (1) contractual time off requests (e.g., vacation, personal, or sick time); (2) requests to participate in summer hours (May 26 thru July 27); and (3) telecommuting requests or other schedule adjustments in alignment with existing contractual language, as reflected in the proposed Flexible Work Policy/Procedure.

Calvin Gantt
Diversity, Equity, and Belonging
05/24/2023