Many departments are busy processing electronic requisitions to ensure that they meet this year’s final contractual purchasing cut-off deadline of July 5.
In order to ensure accurate and timely processing of your orders, the Purchasing Department requests that your requisition(s) include the following information within the “Item Text” area:
Part Numbers
Accurate part numbers are especially critical for scientific and technology related purchases but certainly applies equally to all requisitions. A brief description of the item(s) in “non-technical” terms is also very helpful.
ISBN and ASIN (or UPC) Numbers
International Standard Book Numbers (ISBN) for books and Amazon Standard Identification Numbers (ASIN) for all video and cd orders should be included within your requisition, especially when there are multiple versions with the same title in print. If the ASIN number is not available, the Universal Product Code (UPC) will work as well.
When entering requisitions, use the system to the fullest by entering each individual book, CD or video on an individual line within the requisition. For example, if you are ordering five (5) different books, your requisition would have five (5) lines each with a “Commodity Description” (enter book title and ISBN), within the line item text field.
NOTE: The Banner Self Service requisition is limited to five (5) lines per requisition. If you are requisitioning more than five (5) titles, you would need to create additional requisitions as necessary. Please alert the Purchasing Department to “link” all of the requisition numbers together into one order using the “Document Text” area and listing the previous requisition numbers.
Descriptions
Use descriptions that clearly identify the product or service that you are ordering. Any supporting information that you can provide should be faxed to the Purchasing Department at 3846 or you may scan the information and e-mail to <mailto:purchasing@monroecc.edu>. Be sure to note the requisition number (R0) on the documents.
The Purchasing Department is available to answer your questions and provide any guidance that you may need. Please do not hesitate to contact us at ext. 2080. (Individual staff telephone extensions are available at https://www.monroecc.edu/etsdbs/staffdir.nsf/a1c45d9fabd17a0e85256fc10053bc99/fb1fb3e6a849e9918525663b0051aecf?OpenDocument.)
Patrick Bates
Purchasing
06/23/2011 |