Planning Your Event

Please use the checklist below to assist in planning your event.

Facility Reservation

  • Is there enough notice or time to appropriately plan my event with the Campus Center and the Campus Events offices? 
  • What type of facility will best suit my event?
  • Is the space that I want available?
  • Is the room on hold for me?
  • Did I fill out the Campus Events Reservation Form?
  • Is the Reservation form complete?
  • Is the Campus Events Reservation Form signed by my Campus Center Advisor?


  • Am I having food at my event?
  • If Sodexo is not doing my food did I fill out the waiver and have it approved?

Set up

  • What type of set up do I want?
  • How much time do I need for set up?
  • How much time do I need for the actual event?
  • How much time do I need for tear-down?


  • What equipment do I need?
  • Do I need any assistance with this equipment?

Event Attendees

  • How many people am I expecting?
  • Am I having external guests?
  • Where am I telling my external guests to park?
  • How am I paying for my external guests parking?
  • Did I fill out the parking account number if I have external guests coming on the Campus Events Reservation form?


  • How and where am I advertising my event?
  • How is all of the event information advertised: time, location, and parking?