- Chart of Accounts
“M” represents the college. “F” represents the MCC Foundation.
- Index
Tied to a specific department.
- Fund
Represents the source of the funds. The fund is five (5) characters in length.
- Organization
The organization code identifies the organizational unit that is responsible for the
financial activity captured with the code, i.e. English Department, Counseling Services,
or Printing Services.
- Location
Identifies the physical whereabouts of financial transactions and college assets.
- Grant
Grant Identification number. ONLY required when viewing Grant Inception-to-Date information.
- Fund Type
Fund type can be used to query budget information for a specific organization using
only one hierarchy source of funds.
- Account
The account code classifies revenues and expenditures.
- Program
The program code identifies the major purpose of the expenditure. The program has
two (2) characters.
- Fiscal Year
Represents the college’s fiscal year from September 1 to August 31. Example: “2019”
relates to the year starting September 1, 2018 and ending August 31, 2019.
- Adopted Budget
Original budget allocation provided at the beginning of the fiscal year. This budget
is approved by the Board of Trustees and the County of Monroe.
- Budget Adjustment
Any additions or reductions made to the budget since the original allocation. This
includes both permanent and temporary adjustments.
- Adjusted Budget
This is the current budget which is the “adopted budget” plus or minus any “budget
adjustments” and is a total of all budget transactions.
- Temporary Budget
Adjustments done in the current year that are temporary in nature.
- Year-to-date
Year-to-date budget activity. Represents actual expenditures posted.
- Encumbrances
Generated by purchase orders and salary encumbrances. Funds committed for future payments.
- Reservation
Setting aside of budget generated by a purchase requisition. Requisitions remain
in a “reservation” until converted to a purchase order.
- Commitments
Equal to the total budget set-aside for future obligations.
- Available Balance
Remaining budget left to spend.
- Budget Transfer
This involves a process whereby available dollars are moved within or between departmental
budgets.
Brighton Campus
Building 1, Room 308A
8:45am to 4:45pm
(585) 292-2181
Fax: (585) 292-3881
Dr. Craig M. Ross (cross13@monroecc.edu)
