MCC Daily Tribune
As MCC negotiates its status at Level 5 with limited onsite staff and most individuals working remotely, some challenges with our regular work processes are bound to occur. Human Resources and the Controller's Office have been working together to ensure that employees experience the least possible disruption from this unprecedented situation. A key area of concern for both employees and the College is payroll. The purpose of this communication is to update you on what will be occurring with respect to pay.
All regular, full-time college employees will receive their regular pay during the College's Level 5 operations in accordance with the regular pay periods and pay dates. Part-time employees who received a paycheck on either March 5th or March 19th will receive 12 hours of pay per week at their regular hourly rate on the regular pay periods and pay dates (PT employees must have an active assignment). The College does not have the capacity at this time to track and pay hours worked by those employees, which why we are limiting pay for part-time employees to 12 hours per week. Due to the number of staff working offsite, we are unable to process paper time sheets.
Until further notice, the following describes the manner in which payroll will be processed:
- Bi-weekly payroll (starting with the 4/2/20 payroll)
- All full-time employees, including grants employees, will receive their regular bi-weekly pay
- Part-time employees who received a paycheck on either March 5th or March 19th will receive 12 hours of pay per week or 24 hours of pay per pay period at their regular hourly rate. These payments will not be made subsequent to the previously determined end date of the part-time assignment.
- Part-time grant employees will be paid based on actual hours worked. An electronic (web-time entry) time sheet will be required, including required supervisory approvals, in order to facilitate payment.
- Overload, overtime, additional compensation, and other non-regular earnings will need to be adjusted when the College level is reduced and normal operations return.
- Adjunct and overload jobs will be paid.
- Federal Work Study will be paid in accordance with the recent federal regulations.
- AmeriCorps members will be paid.
- Time Sheets
- Part-time employees: Only part-time grant employees will need to submit electronic (web-time entry) time sheets, which must be approved by their supervisor.
- Student Aides: The last pay run for student aides will be April 2, 2020, as there may have been some of these employees who worked up until the Level 5 status was declared. Payroll will need submitted and supervisor approved time sheets from student aides in order to ensure payment.
- Full-time employees should continue to enter their time electronically. Supervisors and time approvers should continue to approve time in the time keeping system. Regular time entry reminders will be sent as per usual and employees are reminded to check their email during this time.
- Time Clock employees (primarily Facilities and Public Safety)
- Part-time employees: Will be paid 24 hours per bi-weekly pay if they received a paycheck on March 5th or March 19th.
- Full-time employees will be paid their regular pay only for each pay period and time clock punches will not be pulled for payroll purposes. Overtime, special events, and other pay issues will be addressed when the College resumes normal operations.
Employees who are receiving pay and are working remotely, part-time or full-time, are expected to perform as many of their regular duties as they are able during this time. Employees are expected to be available during their regular work hours and part-time employees should be in contact with their supervisor to indicate what hours they will be working remotely; all employees should be communicating with their supervisors regularly regarding the tasks they will be performing. This is a great opportunity to work on those special projects or assignments that employees are unable to complete in their offices due to interruptions or foot traffic. Email and voice mail should be checked on a regular basis; while the College may have limited on site employees, we are still open for business and need to be responsive to members of our College community.
This is a difficult situation for all of us and we appreciate your patience and willingness to work together as we fight the spread of the COVID-19 virus and protect our community against this pandemic.