MCC Daily Tribune Archive

Banner Finance System


The MCC Banner Finance system is available for ordering 2004-05 goods and services, and for budget inquiry. Now that the College has cut-over from FRS to Banner Finance, your access to the old FRS (PLUS) system will be "inquiry only."

To access the Banner system, click on this URL (or cut and paste the link into your browser): https://mcc-b360.monroecc.edu:53000/pls/BPR1/twbkwbis.P_WWWLogin

When signing onto the Banner system, you must use your social security number for "USERID", and your birth date (MMDDYY format) for "PIN". You will be able to change your "PIN" number after signing on for the first time.

Banner PIN: When changing your Banner PIN, note that the PIN must be numeric only, and must contain at least six digits.

Information on accessing the Banner system from the MCC Employees homepage will be forthcoming.

BANNER FINANCE TIPS:

1. COMPLETING PURCHASING REQUISITIONS:

A. For all requisitions processed in August use 09/01/2004 as the "effective date". The "delivery date" should be the same as transaction date.
B. Use of the "INDEX" function will automatically populate the Fund, Org., and Program fields, you will need to input the "Account," "Location" and "Accounting" fields.
C. The "Activity" field is not active, please do not enter anything here.
D. Please remember that you cannot "mix" Contractual expenses and Equipment items on the same requisition (a separate req. is required for each).
E. For each requisition, you may order up to five (5) items, if more items are needed, you may continue on another requisition.
F. All input is case-sensitive, please refer to the training materials for input to all Banner screens.
G. The StaplesLink ordering process will change only in that you must enter the Banner account number followed by your "Index" in the field labeled "10 Digit FRS number" in the following manner:
(Account) - (Index)
Your index may be (4) or (5) characters as assigned

You may contact the Purchasing Department for assistance with requisitions at ext. 2822.

2. BUDGET INQUIRIES:

A. The "Indexing" feature mentioned above is preferable to attempting to memorize your complete Banner FOAPAL (account number).
B. Your 2004-05 approved operating budget has been loaded into the Banner system and is accessible for inquiries.
C. During the period 9/1/04 through 12/31/04 the "available balance for salaries will reflect more than is actually available to spend" as salaries will not be encumbered until the Banner Human Resources system is activated on 1/1/05.

You may contact the Accounting Services Office for assistance with budget
inquiries at ext. 2155.

3. OTHER POINTS TO REMEMBER:

A. MCC's current procedures, processes, and forms for mileage, travel, budget transfer requests, and petty cash reimbursements will remain unchanged, please use Banner account codes.
B. For grants funds with open purchase orders in the PLUS system at 8/31/04, the remaining balance on the purchase order will be transferred to a Banner purchase order.
C. The available balance for any given budget unit will be reduced upon the successful completion of a purchase requisition
D. For your convenience, we have prepared Banner finance training videos at https://web.monroecc.edu/MCCBanner/Selfservice. Please do not hesitate to visit this website at any time.
E. Remember that when viewing financial activity, for all items that are underlined, you can "drill down" for more detailed information.
F. Please turn to the back of the Banner Training Booklet for cross-references of PLUS accounts to Banner accounts. If you need a booklet, please call R. Chaisson-Mills at ext. 2155.
G. If a purchase requisition is disapproved, please notify the Purchasing department so that they can delete the requisition and restore the funds to your account.

Banner Finance End-user Training-next session scheduled for:

BRIGHTON CAMPUS (Room 11-101)
September 2 (8:30 - 10:30)

For further information on the Banner system, view the MCC Banner homepage: https://web.monroecc.edu/MCCBanner or contact Marie Fetzner at mfetzner@monroecc.edu.


Marie Fetzner
ETS VP Office
08/18/2004