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MCC Daily Tribune

Fiscal Year 2025 Purchasing Cut-Off Dates/Blanket Orders

As we prepare for our annual fiscal audit, we have established purchasing cut-off dates to ensure all orders are processed, received, and paid by the fiscal year-end on August 31, 2025.  Please note the following deadlines:

Purchasing and Budget Transfer Deadlines

  • Equipment Purchases (including Professional Development - 75xxx): June 12, 2025
    • Budget Transfers Due: May 30, 2025
  • Contractual Expenditures (including Professional Development - 75xxx): June 26, 2025
    • Budget Transfers Due: June 13, 2025

Important Reminders:

  • Spending Prioritization: Given ongoing concerns regarding state aid, please evaluate needs carefully and limit purchases to essential items.
  • Budget Transfers: If required for a requisition, ensure processing by the deadlines above.
  • Facilities Requests: Maintenance Request Orders (MROs) must be submitted by June 10, 2025, as Facilities also follows these deadlines.
  • Additional Costs: Plan ahead by leaving a small balance to cover shipping or minor price adjustments.
  • Valid Expenditures: A purchase is valid when Purchasing receives an approved requisitions that allows for a purchase order.  This does not include blanket requests to encumber funds.

Please note that these cut-off dates apply to College operating funds only and not to Grant funds.  Grant Directors will receive instructions related to their respective grant(s) under separate cover.

If you have any questions and/or concerns, please do not hesitate to contact  at Mike Bates (mbates@monroecc.edu).

Michael Bates
Purchasing and Central Receiving
05/06/2025