MCC Daily Tribune

New Electronic Prior Approval Travel Request Form

Effective today, the new electronic version of the Prior Approval Travel Form is available.  The Travel Department will no longer be accepting paper or PDF copies of these forms. All travelers will be required to use the electronic forms, including for field trips. If you submit a paper or PDF copy of the Prior Approval, you will kindly be asked to resubmit your form via the electronic process.

To access the new electronic Prior Approval Travel Form, log into myMCC and click on Employee Home > Online Forms > Controller's Office > Prior Approval Travel Form.

Important Information:

• If a prepayment is being requested, you must submit your Prior Approval form at least 3 weeks (21 days) before the travel start date to ensure there is enough processing time.
• Supporting documentation for all expenses must be attached as a PDF to your electronic form.  Failure to attach documentation will result in a longer processing time.
• Approval from your Department Head is still required.
• A Vice President signature is required if the traveler reports directly to the VP.
• If your travel is grant funded, it will be routed to the Grants Accounting Office for approval prior to being submitted to the Travel Department.
• Your electronic Prior will be automatically routed to the appropriate approvers based upon your selections within the form.
• A Travel & Conference Expense Report must be completed for all trips within 10 days upon the traveler's return. Expense Reports are still the paper version at this time at may be submitted via email or interoffice mail.

If you are having difficulties navigating the electronic Prior Approval Travel Form or have any questions regarding this new process, please email the Travel Department (travel@monroecc.edu).

Joe Marchese
Controller's Office - Administrative
10/15/2024