MCC Daily Tribune
Curriculum Proposal Submission Target Dates Guidance
The College will soon be implementing a new online Catalog. Like Degree Works, the new Kuali Catalog is academic-year specific. Updates to the Kuali Catalog for a current academic year will appear as addenda so this is an opportune time to share with faculty a recommended schedule to submit curriculum proposals.
As you may know, Degree Works and FACE (financial aid compliance) are based on what the official NYSED registered programs are as of early March (before priority registration). From the time a program is approved by Faculty Senate and Provost months can lapse before we receive approval from SUNY and NYSED but we are making strides to minimize this timeframe.
We will be making a concerted effort to align new course and program revision proposals to minimize or eliminate new courses from being taught that are not part of a current program which results in students having to request course substitutions.
Curriculum proposals that have made it to final approval and also approved by SUNY and NYSED by March 1, will be included in the Catalog for the subsequent Fall start.
- For planning purposes, program revisions that require SUNY/SED approval – should be submitted by October 31 or in the case of this year ASAP (November 30). This timeframe accounts for the 10-day posting period and internal approval process and time for the Curriculum Office to prepare a packet for submission to SUNY/SED submission as well as time for SUNY's review and comment as well as SED's.
- If the Curriculum Office can submit a program revision packet by December 20, there are good odds that MCC may receive SUNY and SED approvals by March 1.
- Program revisions that are less than twenty percent content change and do not require SUNY/SED approval require less time as they need only internal MCC approval. If a proposer seeks guidance on whether their proposal might need to be submitted to SUNY/SED for re-registration, please contact the Curriculum and Program Development Office.
- Editorial changes such as a change in course prefix, number, title and/or catalog, description without changing the course content, and when a course is offered or a program change in title and/or catalog description without changing the program content can occur within a few days.
New programs or tracks – No deadline for inclusion in the Catalog but need the support of Provost, Academic Department and Admissions to promote after the March 1 deadline if SED approval is received after that date. The litmus test is - does the college have time to recruit an inaugural class?
Course revisions – course revision proposals that have Master Schedule impact that are at final approval one week before priority registration will be processed. Course revisions with Master Schedule impact that miss these dates will be processed for the subsequent semester.
- March 1 for Fall
- October 1 for Spring
- January 15 for Summer
- No deadline.
- Faculty might want to consider the value of alligning the offering of new courses with the approval of corresponding program revisions.
- New course offerings that are meant to be program requirements should automatically generate a program revision.
- If a program revision is not yet approved internally and at least submitted to SUNY, the inefficiency of creating course substitution requests and burden to students should be considered.
Our goal is to align our processes with student success and create processes that reduce the number of necessary course substitution requests. Last year 1,027 course substitutions were processed and there is the potential that student progress was delayed for students that failed to request a course substitution in scenarios where they would have been eligible.
We can increase the College's curriculum integrity and facilitate meaningful assessment by:
- Continuing to minimize program revision backlog.
- Waiting to implement new courses once program revisions have, at minimum, been approved internally.
- Advising students to take current curriculum verses a recommended pending curriculum.
We also plan to review common course substitutions that are requested and, where appropriate, suggest curriculum revisions.
If you have any questions regarding the Curriculum submission and approval process, please contact Tracey Graney, Curriculum Committee Chair or myself. If you are considering the submission of a Curriculum Proposal please visit Kuali Curriculum Database
Curriculum and Program Development