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MCC Daily Tribune

Fiscal Year 2026 Petty Cash Reimbursement

The Student Accounts Office would like to remind all employees that Petty Cash reimbursement requests for Fiscal Year 2026 must be submitted by Friday, August 21. All requests must include the completed Petty Cash form and the original receipt and be submitted to the Student Accounts Office (Building 6, Room 207).

Petty Cash reimbursements will resume on September 1, when Fiscal Year 2027 begins.

Important Petty Cash Guidelines

• Petty Cash forms are available from the Controller's Office (Building 6, Room 110) or the Student Accounts Office (Building 6, Room 207). These forms are not available online because they are multi-part forms.
• The maximum reimbursement amount is $50.00.
• Multiple purchases made on the same day that exceed the $50.00 limit must be processed through a Check Request. Do not split purchases into multiple Petty Cash requests.
• Original receipts must be attached to all reimbursement requests.
• Sales tax is not reimbursable. Employees should use a tax-exempt form when making purchases. Tax-exempt forms are available from the Controller's Office and the Student Accounts Office.
• Be sure to include the purpose of the purchase, date of purchase, vendor name, and the appropriate Fund, Org, and Account numbers on the Petty Cash form.
• The Petty Cash form must be approved and signed by the department head responsible for the Org being charged. If the department head is the purchaser, the form must be approved by their immediate supervisor.

Submitting complete and accurate documentation will help ensure timely processing of reimbursement requests before the Fiscal Year 2026 deadline.

Jennifer Caruso
Student Accounts
08/17/2026