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MCC Daily Tribune

Sending Email to the Entire Class Through Outlook

Welcome back for the fall semester. Here’s a tip on how to email your entire class. Please note that the email abbreviations for semesters may be different than what is used in Brightspace!

From a Campus Desktop:

  1. In Outlook click on New Email.
  2. When the window opens, click the To button which opens the Global Address List.
  3. To search for your class, enter the abbreviation for the semester and the 2 digit year. For example Fall 2020 would be FL20.
    • Fall = FL
    • Spring = SP
    • Summer = SU
    • Intersession = IN
  4. Follow that with a dash and then the 3 character designation for subject (i.e. BUS, PPE, NUR).
  5. Enter another dash and enter the class number.
  6. Enter another dash and enter the section number. The entire format will look something like this – SP20-BUS-104-001
  7. Once the class is highlighted, click Bcc below the search list and then click OK. Do broader searches by leaving off fields. For example, to find all Math classes you could search for FL20-MTH.
  8. Your class will now be inserted in the “Bcc” field. If you click the plus sign to the right, you can expand the list and see the names. It's generally best to "blind carbon copy," or Bcc, your students so that they don't see each other's email addresses, and don't accidentally email the entire class when they mean to just email you. You can address the email to your own MCC email address in the "To" field.
  9. Now, type up and "Send" your email just as you normally would. Put the course prefix and section number in the "Subject" field, so that both you and your students can keep track of which course you're communicating about, and not confuse it with a different course and/or section.

If you are using the Outlook Web app, the directions are a little different, please check them out on our Tech Tips page.

If you need additional assistance, please call Technical Support at 585-292-8324, option 3, M thru F, 8:45am to 4:45pm. 

Christine Gallion
Communications and Network Services
08/27/2024