Certificate of Insurance

What is a Certificate of Insurance?

It is a document from an insured broker evidencing that applicable policies are in effect, names of the insurance companies covering the policies, and the policy amounts.  The Certificate of Insurance (COI) is forwarded to third parties who require such proof in the course of doing business with the insured.  The certificate, itself, does not obligate the insurance company to the party to which to which the certificate is given.

If the third party requests to be named as “Additional Insured” on the certificate of insurance, that clause is added to the document.  Such wording serves to add the requesting third party to the insured’s policy, which then provides insurance coverage to the person/entity receiving the certificate of insurance.  This assures that should any property loss or other liability befall that part as a result of the insured’s actions, they will be protected under the insured’s policy.

Providing Certificates of Insurance

When Monroe Community College(MCC)  is requested to provide a Certificate of Insurance (COI), it is because that organization wants to obtain proof that MCC is insured to cover any possible accident, damage, injuries that happen during the course of MCC’s time of their property, etc. 

When will I need to request a Certificate of Insurance and how do I obtain it?

If you are engaged in college-sanctioned activities off campus at private or municipal property, you will likely be asked to provide proof of college insurance to cover the property owner from property damage and liability caused by the college-sanctioned activity.  The COI is provided to the municipality or property owner directly from the college’s insurance broker.

You can download a Certificate of Insurance Request Form.    Be sure to notate whether or not an “additional insured” notation is required and provide a written agreement/agreement from said organization that has requested the insurance. Once the Certificate of Insurance Request Form is completed, please submit to RiskManagement@monroecc.edu  in the Risk Management Office. A copy of the written contract/agreement from the organization/company requesting the COI must be attached or the request will be returned.  If there are any questions, contact the Risk Management Office, extension 2186.

Request From Third Party

A Certificate of Insurance is requested when:

When activities, events, vendors, contractors, etc. bring individuals, other than MCC students, faculty and staff onto the premises a certification of insurance is required.

Risk Management has developed an internal checklist requesting a Certificate of Insurance for MCC.

Please download the Internal Checklist for Certificate of Insurance and complete. Once completed, forward to Risk Management Office, RiskManagement@monroecc.edu .  Once your request is received, a Vendor Request for Certificate of Insurance will be forwarded to the vendor requiring a COI for the specific event.

Copies of these COI’s will remain in the Risk Management Office.