Definition of Terms

Budget Narrative: In this section, write a description of how the money will be spent. Explain how these costs were identified; for example estimates from internet research, quotes from vendors, information from Human Resources, etc.

Contractual Expenses: The following are examples of contractual expenses: food services, telephone, faculty training by a vendor, and consultants.

Equipment: Equipment is defined as an item costing $2,500 or over, that functions independent of other items and has a life span of at least three years. Please contact Bob Cunningham for help in selecting equipment that will be compatible with both college systems and purchasing practices. All equipment purchased with grant funds is subject to the College’s policies regarding purchase, installation, relocation and disposal. If multiple stand-alone equipment systems must be integrated to function, price them as one unit.
Grant funds will only cover a one-year warranty on equipment. For multi-year warranties, have vendors prorate for one year only and indicate your plan for any future year renewal costs. These renewal costs will not be covered by your grant.

Evaluation: What method of evaluation will you follow to determine the success of your project? How will the funder know you attained your goals and objectives?

Expected Measurable Outcomes: What results can be expected from your program/project? If these results can be tracked by student population, efficiency of equipment ratios, special populations, etc., this information should be stated in this section of the application.

Fringe Benefits: Fringe benefits are required for all personnel participating in the project. These benefits are a combination of social security, retirement contributions, health insurance, worker’s compensation insurance, unemployment insurance, dental insurance, life insurance, and flexible spending accounts. These benefits are calculated by a percentage indicated on the application Budget form.

Personnel: Anyone who is, or will be, employed by Monroe Community College and is paid through Payroll is considered “personnel.” If MCC faculty is paid additional compensation during the summer, or is a 12-month staff member, you must contact Denise Thomas in Academic Services to discuss the duties and calculation of salary for the proposed project.

Project Justification: How will your project address a specific need or situation? The project justification presents the benefits and value of the proposed project, as well as its influence on curriculum, equipment, and student population. Include any details or data to support your reasons for requesting funds.  Be as specific and concise as possible.

Supplies: Supplies are expenses that do not fall in any of the other categories. This includes postage, office supplies, instructional supplies, administrative supplies, computer software (over $1,000 and under $2,500), furniture (under $1,000), and equipment (over $1,000 and under $2,500 – per unit cost).

Sustainability: What will happen after the end date of your grant? In this section, describe your plans to maintain the benefits of the project and to support any ongoing costs or other resources.

Timeline: A timeline should be provided detailing target dates for activities and events within the project’s duration. Note: There are specific start and end dates for each of the funders. Please refer to Guidelines for Internal Funding.

Travel: Conference travel expenses and mileage. Note: For MCC employees, a Prior Approval Request Form is required for travel. This form can be found on the Controller's and Payroll Forms page.