Students and Clubs & Organizations Reservations

For students and/or clubs & organizations who would like to plan an event on the Brighton, Applied Technology and Downtown (High Falls A/B) campuses, should first contact the Campus Events Office (3-108) at (585) 292-2010 to have space held and to start the reservation process. The Campus Events office will gather information from you such as the date, time (should include set-up and tear-down times as well), location, your name, your MCC student email, as well as your club and advisor's name. This will allow us to follow up with an email confirming that we have held your event space.

Please note that the requested event date(s) must be a minimum of at least 10 business days from the day you submit the inquiry.

• If an event request is at least 10 business days out, the location will be placed on hold.  The completed Campus Events application, event Check List along with set-up (s), (if applicable) must be submitted to the Campus Events office 7 business days prior to the event date.
• If an event request is more than 17 business days out, the location will be placed on hold for 10 business days while the Campus Events office waits on the submission of the completed the Campus Events application, event Check List and set-up (s) ( if applicable).

For students looking to secure a location for an “academic” assignment or project. Example: classroom and/or lecture hall for filming or practice, please email Yolanda Johnson (yjohnson@monroecc.edu) or email Sauntevia Major (smajor1@monroecc.edu) or stop by the Campus Events office (3-108) to secure the location. Once a location has been placed on hold, the Campus Events application (pages 1 through 4) and event Checklist will need to be signed by your Professor before the forms can be submitted for processing.

For clubs and organizations, be sure to work with your Office of Student Life and Leadership Club advisor and student club advisor.

You are required to contact the Campus Events Office to put space on hold before submitting an application.

Please note that submitting the application does not guarantee the space is available. Click the following link to complete the Campus Events Application. Please note that you may save your progress and continue at a later time.

Once the application and event Check List is complete, please print out the email you received confirming the hold for your request. This email should be included with your application submission.

• Please ensure that both your Office of Student Life and Leadership Club advisor and club Advisor has signed the form.
• Please note that the Student Life and Leadership advisor will want to see the email confirming that the Campus Events Office has a facility on hold.

Once all signatures have been obtained, please submit the application along with the email confirmation to the Campus Events Office.

Approved events will be placed on the Ad Astra calendar. The event application and any other required documents will then be distributed at a committee meeting approximately fourteen days prior to the event start date.

Important: For all event changes, the information should be provided by email or directly to a Campus Events representative at least 72 business hours prior to the event date and are subject to the availability of resources and personnel.  Be advised, there may be cost(s) associated with the event.  For any costs, your Campus Events Representative will provide those details to the event contact once all paperwork has been submitted and reviewed.

The departments represented at this committee are: Public Safety, Parking, Building Services (set up and maintenance), Facilities, Learning Resources, and Campus Center Operations (Sodexo and Athletics).

Please stop by to set up an appointment or email Yolanda Johnson (yjohnson@monroecc.edu).

Face to Face Walk-in Hour (Starting 3/27/23)

• Mondays: 3pm to 4:00pm

Virtual walk-in hours are available at 15 min intervals during the following times:

• Tuesdays: 2:30pm to 4:15pm
• Wednesdays: 11:00am to 12:45pm
• Thursdays: 2:00pm to 3:00pm

The virtual walk-in hours are during the fall and spring semesters only. For a Zoom link, please email Yolanda Johnson 48 business hrs. prior to preferred day.

Outside of these days, please set up an appointment by either phone call or with a Campus Events representative in the Campus Events office. 

If you are looking to have an informational table setup on the Terrace (sections A and/or B) and/or in the Brick Lounge (outside of the Prism Center), you need to reserve this with the Operations Office located in the Campus Center Service office, Building 3.

If you need more resources and/or space than just a table or two (i.e. you need a sound system, TV/DVD combinations, a significant amount of space for your event, etc.), please reserve the Terrace and/or Brick Lounge through Campus Events office and follow the reservation process previously indicated.

For any additional questions, please email Yolanda Johnson (yjohnson@monroecc.edu) or call (585) 292-2010.